Privacy notice

Template wording – please have your trustees check and adapt this before going live.

Who we are

Open DofE Centres in West Sussex is a Duke of Edinburgh's Award Open Award Centre in West Sussex. We are the data controller for the information you give us on this website. Contact us at info@opendofe.org.

What we collect and why

• Account details (name, email, phone, date of birth) – to run your account and confirm the account holder is 18 or over.
• Participant details (name, date of birth, school or college, award level) – to run each young person's award.
• Medical, dietary and emergency contact information – to keep participants safe during sessions and expeditions. Only leaders can see this.
• Payment records – card payments are handled by Stripe. We never see or store card numbers.
• Contact-form messages – to answer your enquiry.
• Security and activity logs – when you sign in, changes made to records, and the internet (IP) address used – to keep the site secure and investigate problems. Kept for 12 months.

Our lawful basis

We process this information to deliver the award you've signed up for (contract) and to keep young people safe (legitimate interests and, for health information, your explicit consent given at registration).

Who we share it with

Leaders running your sessions and expeditions; The Duke of Edinburgh's Award, so that progress can be recorded on eDofE; Stripe, to take payments; and emergency services if needed. We never sell your data.

How long we keep it

We keep participant records while the award is in progress and for a reasonable period afterwards. Medical information is removed once a participant leaves us.

Your rights

You can ask to see, correct or delete your information at any time by contacting us. You can also complain to the Information Commissioner's Office (ico.org.uk).

Cookies

This site uses one essential cookie to keep you logged in. We don't use tracking or advertising cookies.